Technical Assistant Health Science Non-Degree, Allied Health
Job Description
Full job description
Most postings are open for a limited time, depending upon the number of applications received. When the maximum number of applications has been met as stated above, the position may close without notice. Please apply immediately
Pay Grade: Assistant 6This position will provide administrative support and assist in operational activities for the Health Science Non- Degree Programs.
Responsibilities and Duties (*Essential Functions)
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described
- Builds and edits sections in the student information system, Colleague, for all Health Sciences Non-Degree Allied Health courses
- Enters all Health Sciences Non-Degree Allied Health faculty contracts and amendments
- Processes, monitors, and maintains withdrawals, refunds and transfers and confirms student information in a timely manner
- Prepares monthly payroll for all Health Sciences Non-Degree Allied Health instructors
- Processes class cancellations, end of class paperwork, verifying the accuracy of student grades and attendance, and enters grades in accordance with Continuing Education Registrar’s deadlines
- Processes and verifies all class documentation in the course file for internal audit
- Orders supplies and equipment through E-Pro or Form 58, expenditure requests, and maintains inventory
- Answers phone calls/emails, refers calls/emails, takes messages, and provides appropriate information
Processes and tracks travel authorizations
Represents Health Science Non-Degree Allied Health at job fairs, open houses, and other recruiting events, as needed
Checks Castlebranch for student completion of mandatory paperwork completion, as needed
Resolves any student balances
Registers underage and other students
Tracks student sponsorship information and payment received
Reviews class rosters for registrations and adjusts caps of classes as needed
Serves as the primary point of contact regarding time reports and the verification of student hours for the Registrar Runs other reports as requested by the Director
Submits Blackboard requests for the Health Sciences Non-Degree staff for all new sections
Runs the Course Activity Report in Blackboard for all sections as requested by the Auditor
Works closely with the Director, other staff, and instructors to ensure effective communication within the department
Qualifications
Intermediate skills with MS Office products
Excellent written and verbal communication skills
Ability to exhibit good interpersonal skills and work well with others
Ability to maintain records accurately and be able to meet deadlines consistently Demonstrates good organizational skills
Ability to perform normal duties with minimal supervision
Requirements:
High School diploma or equivalent
Five years work experience in a clerical position
Preferences:
Associate degree
Clerical experience in a community college setting
We Value a Diverse Workforce!
As an equal employment opportunity employer, Wake Tech values diversity, equity and inclusion in our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents, and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences and diversity of the Wake Tech community. Wake Tech needs people from all backgrounds and swaths of life to help provide instruction, services, resources, and support to our students and the community. We strive to be self-reflective of the kind of student body we represent and culture that we are building, and we care deeply about supporting each employee’s professional growth.
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